All Parents & Students
Visitors and Guests
Providence Hall welcome visitors and guests at Providence Hall for the types of visits listed below without becoming approved volunteers.
All visitors and guests must properly check in at the front office and receive a visitor/guest badge if the visit is during school days/hours.
to attend a special school one-time event as an attendee when sitting in a group audience as a spectator or when in a group that is visiting booths/displays at a large scale event, such as an awards ceremony, assembly, play, presentation, sports game, BizTown, science/health fair, etc. (this does not apply to chaperones or those who are helping or assisting with the event)
to attend school to eat lunch with their student as parents/guardians (or family members who are listed in Skyward or with permission from a parent/guardian) when sitting in the general school cafeteria group setting
to be a guest speaker or presenter at the school for educational purposes to a group of students when the students are supervised by their Providence Hall teacher or other Providence Hall employee who is designated to supervise the group of students
Guests and visitors cannot have any unsupervised exposure or contact with students at any time during their visit, which means that they must be in the direct line of sight of a Providence Hall employee at all times. Any guest or visitor who violates this requirement will be asked to leave and may lose their privilege of returning as a visitor or guest in the future at Providence Hall.
Additionally, those listed below do not need to become approved volunteers:
those who come into the front office area to conduct brief school-related business and are in the presence of a Providence Hall employee at all times
those who come for brief school-related business meetings and are in the presence of a Providence Hall employee at all times
The examples below are some, but not all, of the activities that require you to follow the volunteer process on this page to become an approved Providence Hall volunteer before participating in them.
attending a special school one-time event where you will not be sitting in a group audience as a spectator or you will not be in a group that is visiting booths/displays at a large scale event, such as coming to your student's classroom party or visiting your student's classroom
helping or assisting with a special school event, such as an awards ceremony, assembly, play, presentation, sports, BizTown, science/health fair, etc.
helping in a classroom, the front office, lunchroom, the library, other area of the school, etc.
helping with/chaperoning a field trip or attending a field trip where you will be assigned to a group of students whether or not you are assigned the group with another person
riding in a Providence Hall bus or in a Providence vehicle with students
chaperoning an event or dance
assisting or helping in athletics practices/camps/games, clubs, music/drama events, etc.
If you are unsure about whether the activity you want to participate in requires you to be an approved volunteer, then you can contact firstname.lastname@example.org.
Providence Hall has established procedures that adhere to Utah state law requiring screening prospective volunteers.
Return all forms/documents
via email only to email@example.com
(do not give them to anyone else or to a front office secretary).
Once you begin the process with Step 1 below, you will receive emails of your progress through the steps,
ending with an email letting you know when you are an approved volunteer for the school year.
ANNUAL SCHOOL YEAR
& AGREEMENTS GOOGLE FORM
You must complete/submit the volunteer preferences & agreements Google form every school year to remain an active Volunteer.
ONLY ONE PART: Volunteer Preferences & Agreements Google Form (Complete/Sign & Submit)
Click the Volunteer Preferences & Agreements Google Form link above to complete & submit the Google form.
HAVE YOU COMPLETED
STEP 1 FIRST?
ANNUAL SCHOOL YEAR
CODE OF CONDUCT TRAINING VIDEO
& ACKNOWLEDGEMENT FORM
You must watch the training video and complete/return the acknowledgement form every school year
to remain an active Volunteer.
PART 1: Code of Conduct Training Video (Watch)
Click the Code of Conduct Training Video link above to watch the video.
PART 2: Code of Conduct Acknowledgement Form
(Complete/Sign & Return)
Click the Code of Conduct Acknowledgement Form link above to complete/sign the acknowledgement form.
You must hand-sign or use a PDF eSign Service for the form to be accepted. You cannot just type in your name as a signature.
Return the completed acknowledgement form via email only to firstname.lastname@example.org (do not give it to anyone else or to a front office secretary). You can take a clear, full frame picture of the completed/signed form and email that so long as it is not blurry when printed on a full size page.
HAVE YOU COMPLETED
STEPS 1 & 2 FIRST?
IN BCI SYSTEM
WITH RAPBACK SERVICE
LINKED TO PROVIDENCE HALL
To be an approved volunteer you must have
a clear background check that is in the BCI system with Rapback service linked to Providence Hall.
If you need to do this step, you will be emailed needed paperwork and directions on how to complete this step after you submit the Google form in Step 1.
Do not get fingerprinted unless you receive an email from email@example.com instructing you to do so because you may already be linked to Providence Hall in the BCI Rapback system.
LOG VOLUNTEER HOURS