Volunteers

Providence Hall has established procedures that adhere to Utah state law requiring screening prospective volunteers.

There are 3 steps that ALL prospective volunteers must complete in full to be considered for volunteering at Providence Hall.
Current employees do not need to go through the volunteer process/complete the steps.

Return all forms/documents directly to Suzanne Kirsch, skirsch@providencehall.com or office 4174 in high school building
(do not give them to anyone else or to a front office secretary).

  • STEP 1 - Annual School Year Volunteer Preferences & Agreements Google Form: You must complete the Google form every school year to remain an active Volunteer.

  • STEP 2 - Annual School Year Code of Conduct Training Video & Acknowledgement Form: You must watch the training video and complete/return the acknowledgement form to PH every school year to remain an active Volunteer.

  • STEP 3 - Background Check (Fingerprinting): You must successfully clear this check. Once you complete this step your background is monitored through registration with the BCI Rapback monitoring system linked to Providence Hall. It can take 2-12 weeks to complete the background review depending on your background history, so plan ahead of time accordingly of when you want to volunteer for the first time. If you have been fingerprinted/background cleared somewhere else you still have to go through the fingerprinting process so your background is approved by Providence Hall then linked to Providence Hall in the BCI Rapback monitoring system. If you were fingerprinted with Providence Hall previously you may still be linked to Providence Hall in the BCI Rapback monitoring system, and when you complete Step 1 we check this and if you are already background cleared/linked to Providence Hall in the BCI Rapback system you will be notified upon completion of Step 1.

Once you begin the process with Step 1, you will receive emails of your progress through the steps,
then finally an email letting you know when you are approved.

Contact Information
Suzanne Kirsch - Central Office & HR Administrator
skirsch@providencehall.com
801-727-8260 ext. 4174

START
HERE

STEP 1
ANNUAL SCHOOL YEAR
VOLUNTEER PREFERENCES
& AGREEMENTS GOOGLE FORM

You must complete this Google form
every school year
to remain an active Volunteer.

HAVE YOU COMPLETED
STEP 1 FIRST?

STEP 2
ANNUAL SCHOOL YEAR
CODE OF CONDUCT TRAINING VIDEO
& ACKNOWLEDGEMENT FORM

You must watch the training video
and complete/return the acknowledgement form
to PH every school year
to remain an active Volunteer.

HAVE YOU COMPLETED
STEPS 1 & 2 FIRST?

STEP 3
ONE TIME ONLY
BACKGROUND CHECK
(FINGERPRINTING) CLEARANCE WITH CONTINUOUS RAPBACK MONITORING

If you have been fingerprinted/background cleared somewhere else you still have to go through the fingerprinting process so your background is approved by Providence Hall then linked to Providence Hall in the BCI Rapback monitoring system.

If you were fingerprinted with Providence Hall previously you may still be linked to Providence Hall in the BCI Rapback monitoring system and when you complete Step 1 we check this and if you are already background cleared/linked to Providence Hall in the BCI Rapback system you will be notified upon completion of Step 1.

It can take 2-12 weeks to complete the background review depending on your background history, so plan ahead of time according to when you want to volunteer for the first time.

Once cleared, your background check is monitored through registration with the Rapback system, which is maintained by the BCI. If at any time something negative is returned on your Rapback your volunteering privileges may be revoked.

ONLY PART
Volunteer Preferences & Agreements
Google Form
(Complete & Submit)

  • Click the link in this box to complete & submit the Google form.

PART 1
Code of Conduct Training Video
(Watch)

  • Click the link in this Part 1 box to watch the training video.

PART 1
Consent/Waiver & Disclosure Document
(Complete & Return)

  • Click the link in this Part 1 box then return the completed signature pages of the document to skirsch@providencehall.com

  • You must sign & return the self-disclosure page of the document even if you check "No," so you should be returning two signature pages!

  • You must hand-sign or use an eSignature for the form to be accepted. You cannot just type in your name as a signature.

  • Return the document directly to Suzanne Kirsch, skirsch@providencehall.com, or office 4174 in high school building (do not give them to anyone else or to a front office secretary).

HAVE YOU COMPLETED
PART 1 FIRST?

PART 2
Code of Conduct Acknowledgment Form
(Complete & Return)

  • Click the link in this Part 2 box then return the completed acknowledgement form to skirsch@providencehall.com

  • You must hand-sign or use an eSignature for the form to be accepted. You cannot just type in your name as a signature.

  • Return the acknowledgement form directly to Suzanne Kirsch, skirsch@providencehall.com, or office 4174 in high school building (do not give them to anyone else or to a front office secretary).

HAVE YOU COMPLETED
PART 1 FIRST?

PART 2
Background Request & LiveScan Sites List
(Complete & Take In)

If you were fingerprinted with Providence Hall previously you may still be linked to Providence Hall in the BCI Rapback monitoring system, and when you complete Step 1 we check this and if you are already background cleared/linked to Providence Hall in the BCI Rapback system you will be notified upon completion of Step 1.

  • Only go to a LiveScan Site listed in the document and call/contact the LiveScan Site first instead of just walking in as most require an appointment. There are two recommended locations noted in the document.

  • Be sure to take in and give the LiveScan Site the page in the document that says "Billable to Agency" so your background check is linked to Providence Hall in the BCI Rapback monitoring system.

  • You pay $25 for your fingerprinting and Providence Hall pays $30.75 for your BCI background check.

LOG VOLUNTEER HOURS